QUESTIONS & ANSWERS

Here are some answers to the most commonly asked questions about the Covered Bridge Room and our other rental facilities:

Question:  Do you provide the tables and chairs?
Answer: 
Covered Bridge Room:  (22) 72” round tables and many (48) 8’ long banquet tables.  220 upholstered banquet chairs.  The round tables seat 8-10 people.  The banquet tables seat 8 people.  The Covered Bridge Room provides the set up/tear down of our tables and chairs.  Set up of any rental items from an outside source are the responsibility of the Contracting Party.

“A” Building:  (110) 8’ tables and 400 metal chairs.

Pavilions:  Wooden picnic tables

Question:  Are we permitted to bring in our own Caterer of choice?
Answer:  Yes, as long as the caterer and food preparation meet Chester County Health Department standards. 
Contact the Health Department directly to discuss your particular event. 
610-344-6225 or  https://www.chesco.org/2652/Temporary-Events

“A” Building/Pavilions/Grounds:   Contracting Party must provide their own food/beverage service.  These facilities do not feature an onsite kitchen.  Onsite food and beverages services must be by licensed and insured caterers pre-approved by Kimberton Fire Company.

Question:  Can we rent your Kitchen facility for our certified kitchen for our business?
Answer:  No, our commitments to our other rentals and Kimberton Fire Company events do not allow us to rent out our kitchen to outside businesses.

Question:  Can I bring in my own homemade food?
Answer:  Private Party functions – the Contracting party has responsibility of any food/beverages. 

Public events – If food is prepared or served (ex: fundraisers, beef-and-beer, Bingo, etc.), it is the Renter’s responsibility to obtain a Temporary Food License for themselves, or a copy of a valid Temporary Food License from the caterer or food vendor being utilized. All food preparation must be done as required by the Chester County Health Department (CCHD) standards.   Contact Elizabeth Whalen at 610-344-4362 or ewhalen@chesco.org between the hours of 8:00 - 10:00 AM, Monday-Friday.  Information on obtaining a Temporary Event license can be found at http://www.chesco.org/2652/Temporary-Events.  If required by the CCHD, a certified food manager (CFM) must be on site as directed by the CCHD.

If you are using an outside caterer, you would need to check with them on their rules about bringing in your own homemade food.

Question:  Do you have linens?  Do your linens include chair covers?
Answer:   We do not own linens.  We recommend renting from The Party Center in Phoenixville. 

Our Banquet Chairs are upholstered and measure as follows: Total Height:  33-5/8";  Seat Height:  18" from floor;  Seat Width:    17.25";   Seat Depth:  16";   Backrest Width:  14.5" at the widest point.  Top of Backrest is slightly squared.

Question:  Are candles allowed?
Answer:  Candles are permitted as long as the flame is contained within a vessel (ie – no open flame) and wax will be able to drip and be completely collected in a fireproof base container.   We are a fire company, but we don’t want to be on the day of your event!

Question:  Is alcohol permitted?
Answer:  Alcoholic beverages are permitted; however the Contracting Party and/or Caterer are fully responsible for obtaining all Special Occasion liquor permits, liquor liability insurance, alcoholic and non-alcoholic beverages, party goods (ex: glasses, pitchers, napkins, plates, stirrers), kegs/coolers and bartenders.

The Kimberton Fire Company does not carry liquor liability, nor will it sponsor a temporary liquor license, for other organizations.   

Contracting Party must contact PA LCB at (717) 783-8250 or www.lcb.state.pa.us to confirm requirements for license and bartender certifications (RAMP) that may be required. 

Alcoholic beverages, by State law, may not be served to or consumed by persons under the age of 21.  Serving of alcoholic beverages must cease ½ hour before the event end time.  The Covered Bridge Room management reserves the right to cease any bar operations for just cause.

The Kimberton Fire Company does not carry liquor liability, nor will it sponsor a temporary liquor license, for other organizations.   

Contracting Parties should verify with the PA Liquor Control Board to determine if a Special Occasion Permit is required for their event (ex: Beef and Beer events that include the beer as part of the price of admission need to have a license).  Contact the PA Liquor Control Board Licensing Center at (717) 783-8250 or by logging onto www.lcb.state.pa.us, clicking on “Licensing”, then “Special Permits” and then choosing the special occasion permit packet.

Alcoholic beverages, by State law, may not be served to or consumed by persons under the age of 21.  Serving of alcoholic beverages must cease ½ hour before the event end time.  The Covered Bridge Room management reserves the right to cease any bar operations for just cause.

Question:  Must we use a certified bartender?
Answer:  Bartenders are required to be neutral third-party persons who are professional or semi-professional bartenders, and may not be just friends or relatives of the Contracting Party.

Contracting Party must contact PA LCB at (717) 783-8250 or www.lcb.state.pa.us to confirm requirements for bartender certifications (RAMP) that may be required. 

Any bartenders must remain with the bar at all times, and may not consume alcoholic beverages while on duty.  We have references if you need them.

Question:  Can we have more than one brand of beer on tap?
Answer:  We do not have a permanent bar setup.  We set up tables which allows the Contracting Party the flexibility to set up temporary bars to accommodate their room floor plan.  The Contracting Party would need to rent any and all bars, kegs and taps.  Bagged ice that has been purchased separately since the venue’s ice machine only generates enough to accommodate the bar drinks.

Question:  Can we pay for an extra hour of event time?
Answer:  Yes.  However, everyone and everything must be removed from the facility by the time listed on your contract at which time everyone and everything that the Contracting Party brought into the facility is removed.

Question:  Can we hold the wedding ceremony at your facility?
Answer:  Yes.  If you need to extend the normal rental time to accommodate the ceremony, there is an additional charge per your contract.    We do not set up our tables/chairs outside, so if an outside wedding is requested, the Contracting Party would need to make arrangements to secure tables/chairs and the setup/tear down of these items.

Question:  Are there decorating restrictions?
Decorations are at the discretion and cost of the Contracting Party. 

Candles are permitted as long as the flame is contained within a vessel (ie – no open flame) and wax will be able to drip and be completely collected in a fireproof base container. 

Wall decorations may be secured on the existing hooks. 

No decoration may permanently alter the facility.

The following are prohibited: 

• Tacking or nailing to any surface inside of the facility
• Tape or other adhesive onto any wall or floor surface inside the facility
• Decorations that permanently alter the facility
• Glitter or confetti on anything                                        
• Bubbles
• Electrical cords in walkways
• Sparklers or fireworks without expressed written consent of the Fire Company

If the rules are not followed, monies will be deducted from the refundable damage security deposit.